HGM Bildungswerk is a growing educational organisation with a focus on qualification, integration and socio-educational support. As an organisation, we are expanding our structures professionally and are looking for a committed, structured and responsible person to support us in administration, finance, quality management and human resources as soon as possible.

Position

Administration & Organisation Employee (m/f/d)
Full-time or part-time

Your tasks

Office & Organisation

- General office organisation and administration
- Correspondence with authorities, And cooperation partners
- Monitoring deadlines and schedules
- File management and document management
- Supporting the management

Finance

- Preparation of accounting (tax office input)
- Invoicing and auditing
- Monitoring incoming payments and dunning
- Funding and measure accounting
- Controlling support and evaluations

Quality management

- Participation in the establishment and further development of the QM system (e.g. B. AZAV)
- Documentation of processes and standards
- Preparation of internal and external audits
- Maintenance of measure documents and quality certificates

Personnel

- Support in application management
- Preparation of employment contracts and personnel documents
- Maintenance of personnel files
- Preparation of payroll accounting
- Participation in personnel planning and organisation

Your profile

- Completed commercial training, business studies or comparable qualification
- Professional experience in administration, accounting or human resources desirable
- Knowledge of quality management (ideally AZAV) an advantage
- Confident handling of MS Office (especially Excel)
- Structured, independent and reliable way of working
- Organisational strength and affinity for numbers
- Discretion and secure handling of confidential data
- Ability to work in a team and solution-oriented thinking

We offer

- A responsible key position in a growing educational institution
- Creative freedom in the development of new structures
- Short decision-making processes
- An appreciative working atmosphere
- Development opportunities
- Performance-related remuneration according to qualifications

Applications from people with severe disabilities or equivalent persons are expressly encouraged and will be given preferential consideration if equally qualified.

The personal data submitted as part of your application will be processed by HGM Bildungswerk exclusively for the purpose of carrying out the application process.

The legal basis for this is Art. 6 Para. 1 lit. b GDPR (initiation of an employment relationship) in conjunction with § 26 BDSG.

Your data will be treated confidentially and will only be passed on to the persons involved in the selection process. Your data will not be passed on to third parties without your express consent.

The application documents will be stored after completion of the selection process in compliance with the statutory retention periods and then deleted in accordance with data protection regulations if no employment relationship is established. If we wish to store your documents for longer (e.g. for future job offers), this will only be done with your express consent.

You have the right to information, correction, deletion, restriction of processing and data portability in accordance with the applicable data protection regulations. You also have the right to lodge a complaint with the competent supervisory authority.